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Submitting to tenders
Over 20 years of experience in preparing tenders
Performing a preliminary site survey
Preliminary meetings to clarify needs with all the relevant parties in the Authority - the technology departments and the legal advisors
Writing process subject to and adjacent to the factors of computerization and legal advice
Emphasis on compliance with the conditions of the tendering obligation law (suppliers conference, answering clarification questions, assistance in choosing the winner and more)
Submission of a summary document and recommendation of the winning supplier
Do you need to issue a tender in the field of communications and computing? Pay attention to the following points!
Writing a tender professionally requires a lot of experience and of course a lot of knowledge (which is also acquired through experience...)
A body that is obliged to comply with the law on the duty of tenders is required to make available to it a legal department or an external body that provides legal advice, which will be trusted to turn the tender into a valid legal document. However, sometimes legal advisors lack the technological knowledge required in tenders in the field of communication and computing. That is why they need a professional consultant who knows the market relevant to the subject of the tender well and who will be trusted to write the tender, with a professional and sober look at the important issues, which are:
The technical specifications, the bills of quantities, the professional threshold conditions and the criteria for selecting the winner which are derived from knowledge of the relevant market.
Conducting tenders is accepted mainly in the public sector with the aim of first and foremost ensuring fairness, purity of character and cleanliness of hands, which are the hallmarks of good governance.
The tender has secondary goals such as: preference for local produce, preservation of the environment, promotion of vulnerable populations, promotion of women, protection of workers' rights.
The main interest in issuing a tender is ensuring good governance and of course receiving a variety of "competitive" bids. A tender allows a local authority or a government office or any institutional body when they come to make a purchase or a large executive project, to reduce expenses and determine in advance the conditions that are important to them and the level of service required.
As a consulting company in the field of ICT and telecommunications, we write tenders for the execution of projects after a comprehensive site survey. The survey includes detailed and photographed information about the current situation on the site. The survey is carried out by a communications consultant from the Messer company who is accompanied by an employee from the authority who knows the sites well.
The results of the survey help us understand and analyze the existing situation versus the required situation. The tender we will write will be based on the results of the survey.
The technical specification in the tender will usually be an appendix to the contract and will precisely specify the customer's technological requirements in detail according to chapters and sub-chapters. For example - in the "Smart City" tender, the infrastructure section will be divided into optical infrastructures, in which we will specify the requirements for the optical connection, the nature of burial in the ground: trenching/quarrying, as well as a wireless infrastructure section, in which we will specify the wireless technologies the customer is interested in, wavelengths, volumes and the method of installation.
Another example: the cameras section will fully and accurately list all the required types of cameras: PTZ, LPR, normal, moving and more, including their technical specifications in such a way that the bidder will not be able to submit an offer for a camera that does not meet the requirements.
The process of writing the tender will always be carried out in full cooperation with the client's legal counsel, since a tender in the fields of communications and computing is a legal document that includes a lot of technical knowledge, there is no escaping full cooperation with the legal counsel in order to write the threshold conditions and the criteria for selecting the winner (the MPL - an internal document for review ) The cooperation will usually include joint meetings between all the professional, legal and technological parties, corrections and refinements until the final result is obtained - the full tender.
After the tender is distributed to the potential suppliers, a supplier conference is held to which anyone who intends to submit an offer in the tender is invited, during which additional explanations are given or even a field tour to get to know the sites.
Summary document and recommendations - very important! Submitted to the client at the end of receiving the response from all the bidders and after a careful examination of all the bids. First, the bidder's compliance with the threshold conditions is examined, a bidder who did not meet the threshold conditions is disqualified and his bid is not examined. Then a score is given to the bidders in accordance with the requirements established in the MPL. The bidder who received the highest score is declared the winner, provided that he met all the requirements of the technical specification in full and subject to a professional opinion of the technical consultant.
We at Messer have professional knowledge and many years of experience in writing tenders and working together with legal departments.